What Is Small Business Travel Management: Software & Companies

Largest travel management company in the world

The advantages of small business travel management software are numerous, and they extend across all aspects of your business’s operations. Similarly, for any company with significant global business travel, this is a no-brainer. In the same fashion, using small business travel management software can significantly improve internal efficiency and deliver cost savings across the board. Read on to learn more about a small business travel management company.

Understanding Small Business Travel Management

Small business travel is typically the second biggest line item in the average company’s budget. Creating a corporate travel policy is just the first step. Most companies need another layer of oversight and management to help control costs, provide support for business travelers, and book on behalf of busy employees.

Small Business Travel Management Agencies

For years, some companies have relied on travel agencies to help them manage business travel because relying on a corporate travel agency can be expensive and time-consuming. Some companies insource corporate travel management, bringing on an employee from inside the company.

Small Business Travel Manager

Small business travel managers can help your business coordinate travel logistics, book on behalf of frequent travelers, negotiate directly with airlines and hotels, and more. Moreover, since these people are typically full-time employees of your company, it’s important to find the right corporate travel manager for your business.

However, there are upsides and downsides to employing a full-time corporate travel manager. The downside: They can be expensive and may not be as effective as agents at negotiating discounts. But there are also more lightweight, cost-effective solutions that could be just as effective.

Small Business Travel Management Company

A small business travel management company offers numerous advantages to small businesses. No company or corporate traveler can afford to forego the services of a business travel agency, from cost savings to arranging multiple travel plans.

In addition, a dedicated small business travel management company is responsible for managing all aspects of business travel for a company’s staff. Larger organizations usually employ in-house travel agents, while smaller companies outsource their business travel needs to external firms, such as airlines and car rental companies.

Benefits of Hiring a Small Business Travel Company

Travel and its associated expenses are a company’s highest control cost after salaries and bonuses. As a result, the function of business travel management for companies is strategic.

A small business travel management company negotiates contracts with airlines and hotels to ensure that a company’s employees can always find appropriate flights, transportation, and hotel rooms when they need them. Companies can obtain significant travel discounts through these agents. If the corporate traveler booked the flight or hotel room themselves, this would not be the case.

How Does Business Travel Work?

Business travel is a journey specifically taken for work purposes and doesn’t include daily commutes, leisure trips, or holidays. According to the WTO (World Trade Organization) around 30 percent of international trips, these days are for business – and business travel shows no sign of slowing down.

What Are the 6 Steps for Planning a Business Trip?

Follow these 6 steps for an effective business trip:

  • Make your travel arrangements well in advance.
  • Select your accommodation based on both price and comfort.
  • Create an itinerary.
  •  Research your destination.
  • Remember your electronics, accessories, and travel documents.
  •  Prepare for your meeting.

What Are the 4 Types of Business Travellers?

The four Types of Business Travellers

  • Business trips currently are totally in vogue and for many employees, they belong to their working routine now.
  • The luxurious travelers.
  • The busy travelers.
  • The relaxed travelers.

What Are the 4 Types of Travel?

They are:

  • Travel and Tourism.
  •  Domestic Tourism – Taking Holidays and Trips in your own country.
  •  Inbound Tourism – Visitors from overseas coming into the country.
  • Outbound Tourism –Travelling to a different country for a visit

Small Business Travel Management Software

Companies ran out of cash after the 2008 financial crisis, and industry growth has been slow ever since. However, more and more team members are becoming familiar with the difficult travel booking process. Most business travelers know where they’re going but don’t know how to get there. You can have a company travel buyer or let them make the booking, or you can let them do it for you—we think the second option is best.

What Is Small Business Travel Management Software

Small business travel management software enables businesses to streamline the process of planning trips and managing all travel-related expenses while adhering to corporate travel policies. Employees can use the software to book, manage, and track trips without the assistance of a specialist agent. Also, administrators can approve and reimburse these trips using an automated approval workflow. Organizations use software to generate travel data reports and gain insights in order to control and optimize their travel spending. The software’s functionality has also been expanded to track and consolidate historical travel invoices.

List of Small Business Travel Management Software

Below is the list of small business travel management software

#1. TravelWorks

TravelWorks is a back-office system in the cloud for travel agencies and tour operators. In addition, invoicing, account receivable, accounts payable, general ledger, real-time advanced reports, mobile app, and other features are available. Optional modules for tour management include tour creation, inventory management, and online booking. It is also connected to major GDS (Sabre, Amadeus, Travelport). 30+ years of experience developing travel software. 6000+ users. User-friendly, quick to implement, low cost, and a free demo

#2. ExpensePoint

Awarded ‘Best’ for value, ease of use, and support in the United States, Canada, and the United Kingdom. Furthermore, ExpensePoint completely automates the process of submitting employee expense reports. Similarly, our Receipt Reader system generates costs automatically from receipt images captured with the ExpensePoint mobile app and any emailed receipts. Credit card integration, approval routing, Auto GPS mileage tracking, and much more are all included in ExpensePoint. Deloitte, Pita Pit, SodaStream, and Karcher are among the clients in over 106 countries.

#3. Spendedk

Spendesk is a 7-in-1 spend management solution that simplifies business travel. It equally books trips using virtual cards for secure online payments and processes airline or hotel invoices using simple workflows. Travelers can use smart debit cards to pay anywhere in the world while staying on budget and adhering to the expense policy they choose. Managers can approve payments and card top-ups from anywhere, and finance teams are always aware of how much money has been spent. Moreover, travel should be used to generate business chances and growth, not for administrative purposes.

#4. TourSys Cloud

Toursys is ideal for travel agencies, tour operators, DMCs, activity providers, and small hotels. Additionally, with its simple design, low cost, quick implementation, and fast performance, you can easily create quotes, and reservations, and manage operations. TourSys will assist you in lowering your costs and increasing your profits. The system generates quotations in minutes rather than hours, automatically confirms reservations with suppliers, and enables you to operate with fewer employees.

#5. SalesTrip

SalesTrip is a Salesforce travel booking system with automated expense management that gives firms a quick and easy way to book travel and track spending. Book flights, hotels, trains, and more in Salesforce alongside your customer and revenue data, saving travelers a significant amount of time when managing travel. SalesTrip also handles costs automatically. Provide your company with real-time analysis to prove travel aids company growth by tracking spending against the business purpose.

#6. Rezdy

Rezdy is the world’s leading independent B2B SaaS tour, activity, and attraction booking and distribution platform. Their powerful booking software saves time and grows direct business for thousands of tour and activity operators in over 130 countries. Through their unparalleled B2B distribution platform, operators of all sizes, regardless of booking software, are further empowered to connect and trade with local and international agents at scale. Rezdy is the Channel Manager.

#7. Resfinity

ANIXE is a market leader in the digital travel industry, serving a diverse range of customers through its hotel and airline divisions. The company equally offers a comprehensive suite of services that begins with accurate business analysis and ends with a quick and concise implementation. Because of our after-sales customer service and proactive commercial and technical consulting, ANIXE comes with batteries, which makes all the difference.

What Are the Pillars of Travel Management?

Safety, efficiency, productivity, and transparency form the key pillars of successful travel management.

What Is the Difference Between a Travel Agency and a Travel Management Company?

Often, a travel management company implements new technology to help businesses achieve their intended program goals and track progress. On the other hand, a singular travel agency primarily focuses on assisting clients with booking business travel.

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  5. WHAT ARE LEISURE TRAVELERS: Definition, Types, & More

FAQs on Small Business Travel Management

What is SME?

Small & Medium Sized Business (SME) Travel Management Solutions.

Is there a demand for travel agent?

A travel agent is so in-demand these days that she has turned down clients as the industry quickly changes post-pandemic.

How do travel agents get clients?

Travel agencies need clients, so attracting new customers all the time is very important to grow your business. Some agents will rely on calling potential prospects – called cold calling – while others place ads online or in newspapers and magazines or use social media to attract travelers.