The executive administration of any organization needs a proper check of their daily activities. Going further, the executive administration will plan out the details of its daily operations. In other words, the proper running of an organization depends mainly on how the executives run their administration with the need for a body of executive administrators, managers, and assistants. The administrative style of your organization determines its ability to grow. Read along to learn about the duties and salary of executive administration manager and assistant.
An executive is someone who works for a company or a group of people that hold a higher position in an organization or government. Administration, on the other hand, is the process of running a business and management of public affairs or government. It is also a system that carries out the plans of an organization conducted by an executive administrator, manager, and assistant. Again, an executive administrator is one who is responsible for controlling the daily administrative duties of a group of office workers, creating statistical information, managing the daily activities of the administrative office, and arranging meetings. Also, an executive administrator is active and makes sure the activities of his organization are done properly. As an executive, you are in charge of an organization and ensure the smooth administration of its activities among staff. You will organize meetings and conferences, review contracts, and manage projects and activities.
Executive Administrative Manager
An executive administrator is a person who gives smooth management and administrative services to his staff. The post of an executive administrative manager is very important in any organization. He will have the executive and administrative responsibilities to work with other higher-level staff in his organization. Also, an executive manager runs an administrative body consisting of an executive, a personal assistant, and other staff. However, executive administration is aimed at attending to the needs of the organization or company. Oftentimes, when people are employed by an organization, they are trained on how to run a company effectively.
The duties and responsibilities of an executive manager depend on the organization he works for. An executive manager focuses on maintaining an effective work environment. An executive administrator has a role that is able to influence assistants and staff to carry out their daily tasks effectively. An administrative manager is the head of the department, followed by an executive administrative assistant. He serves as a coach to his administrative staff.
Duties Of Manager Executive Administration
As an executive manager, you have a number of responsibilities to ensure proper administration, which include the following.
- Firstly, the executive manager is the head of the department.
- overseeing the daily administration of the staff and other departments.
- An executive is in charge of coordinating the administration of a company.
- He supervises the maintenance of computers and other office equipment.
- The administration of an executive is selecting, educating, and assessing staff and taking action.
- Creating, evaluating, and improving administrative policies, systems, and practices.
- They are responsible for promoting internal communication within a business and creating procedures to improve productivity.
- He writes letters and conducts research on office purchases for the board, senior staff, and committee.
- Managing, creating, and planning budgets for the department
- They organize meetings and lead them.
Executive Manager Qualification
For proper administration, an executive administrator must have a bachelor’s degree in business administration. Additionally, a minimum of a high school diploma. An associate’s degree in office administration may be preferred because this position is at the management level.
Skills as Executive Manager
Your ability to manage your organization very well depends on your ability to carry out administrative functions. Let’s consider the following skills needed:
- Organizational abilities:
As an executive administrator, you must be able to run an organization that allows you to plan and put things under your control together. Knowing how to organize things, e.g., scheduling appointments with potential clients, being able to make your staff and those around you do things in an organized manner. When this skill is seen in you, it enables those working with you to possess it too.
- Problem-solving abilities:
As a manager, it is important to use the right formulas when a crisis arises in order to avoid a continual problem. An executive administrator is able to provide solutions when there are conflicts and make matters better, not worse. And this is very important for an executive administrator.
- Time management abilities:
As a manager running an office, managing time is crucial, especially when performing tasks. Being able to work well with time makes you a good time manager. It is very important to know that having good time management means having good business and money. Have you heard the saying that time is money? That is very true because it keeps you on track with whatever you do.
- Effective communication:
An executive manager must be able to speak properly to his team members and run the administration.
- Relative skills
knowing how to relate with the person is one of the skills an executive manager needs, this will help in bringing other staff and clients close to you. You need to build relationships among people.
Executive Administrative Assistant
An executive assistant is someone who gives administrative services to the executives in an organization. Generally, an executive assistant provides a higher level of support for executives at work. They are responsible for making and taking calls, booking appointments, and assisting the other administrative executives. An executive assistant is usually called a secretary or personal assistant and performs a number of tasks depending on the organization they work for. The differences between the executive manager and the assistant. It is just the duties, qualifications, position, authority, age, and salary that differ.
Duties of an executive administrative assistant
Let’s consider the following duties of an executive assistant:
- Answering and making phone calls:
An office assistant is responsible for answering and making calls e.g whenever clients call and ask for detailed information about what your company is into, or your company needs to get information about your client the secretary is the first to do that.
- Organize and distribute messages:
All the written information that needs to be distributed to clients outside the company or staff members within the company is sent by the secretary via e-mail.
- Assists the manager in determining and overseeing the daily activities of the company’s executives:
Since the manager can not handle all the responsibilities in the company, his personal assistant helps to do them. In other words, a secretary must have effective communication skills in order to pass the information along.
- Check company library and storeroom:
Also, if the company has a library and a storeroom, the executive administrator is in charge of maintaining them and making sure books are properly arranged and items are properly stored.
- Record keeping:
The executive assistant keeps track of the daily expenditures made by the business. That includes the money being realized and the one being used. for. e.g. the money being used to repair the company’s equipment.
- Managing other employees:
The executive assistant is in charge of managing the other employees and providing a conducive environment for their training. Also, make sure that they do their work effectively.
- Set a good example:
An executive assistant sets good leadership qualities for others to follow, just like an executive administrator set good leadership examples for higher-level staff and others.
Executive Administrative Salary
Every executive administrative employee looks forward to getting a salary, especially when a lot of work has been done. Surprisingly, the salary of an executive administrative manager differs from that of an executive assistant. The salary of a manager and an executive administrative assistant typically differ depending on the size of the company and what they do. Most organizations will want to pay salaries considering the level of academic qualifications, the level of work done, age, and the amount of work experience they have. With bonuses and other rewards, office managers may earn more money than office assistants. Let’s consider the following salaries for both an executive manager and an executive assistant.
The average salary for an executive administrative manager is $64,280 per year in the United States. The median annual wage for chief executives was $179,520 in May 2021. The median wage is the wage at which half the workers in an occupation earned more than that amount and half earn less. The lowest 10 percent earned less than $60,300, and the highest 10 percent earned more than $208,000.18 Apr 2022
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FAQS about Executive Administration
HOW DO I BECOME EXECUTIVE ADMINISTRATOR.
- Have a degree in business administration
- You need to have a minimum diploma in high school
- You need to have life or working experience in administration
- You need to have leadership skills.
WHAT DOES AN EXECUTIVE ADMINISTRATOR DO?
- manages and directs the daily activities of the organization.
- Provides a high level of support for other executives in the workplace.
- Make research for the company and manage projects.
- Maintain internal communication among other executives and high-level staff.
DUTIES OF EXECUTIVE ADMINISTRATIVE ASSISTANT
- Make and answer calls in the company.
- Take records of the database including daily expenses.
- Supervise the other lower-level staff and ensure they have a conducive environment for training.